Question from a reader:
I am preparing a petition to file a complaint with the Administrative Evaluation Office. I am separating the purpose and reasons for the petition, but I am struggling with how to write the particularly important parts of the reasons for the petition. Should I list them separately as “important” or “key points”? I would appreciate any advice
you can provide.

How to File a Complaint with the Administrative Evaluation Office: How to Convey Important Points

Filing a complaint may seem like a complicated process at first glance. When it comes to actually drafting the petition, there are endless concerns about what to write and where to focus. Recently, a friend from university asked me how to write the particularly important parts of the reasons for the petition. I have summarized my thoughts on the matter.

Basic Structure of the Petition

First, let’s touch on the basic structure of the petition. Generally, the following order is desirable: 1. Purpose of the petition: Clearly state what the petition is regarding. 2. Reasons for the petition: Provide specific reasons related to that purpose. 3. Important points: Emphasize elements that are particularly significant. 4. Conclusion: Summarize the desired outcome at the end. By organizing these elements properly, you can expect the petition process to proceed smoothly.

How to Write Important Elements

Now, let’s consider how to write the important elements specifically. In my opinion, listing them separately as “key points” is a good approach. This is because clearly indicating the points you want to emphasize within the reasons for the petition makes it easier for the recipient to understand. For example, let’s consider the case where my friend was trying to file a complaint. He felt that an evaluation regarding a certain system by the Administrative Evaluation Office was inappropriate. The reason was that the evaluation criteria were vague, leading to a sense of unfairness in actual operations. In this case, what he should list as “key points” are the specific impacts he experienced due to the vagueness of the evaluation criteria and concrete examples of the unfairness he encountered. By making this clear, the petition becomes one backed by concrete evidence rather than just subjective opinion.

Incorporating Specific Examples

For instance, let’s say he cited the example, “My application was rejected due to unclear evaluation criteria.” In this case, it is important to detail specific dates, circumstances, and how he felt unfairness. By explaining specifically how he was disadvantaged based on this example, the persuasiveness of the petition significantly increases. Additionally, by adding, “If this continues, other applicants will face similar disadvantages,” he can highlight not just his individual issue but also the potential risks to the entire system. This can make the reader feel that “this issue cannot be ignored.”

Expressing Emotions

Furthermore, it is important to incorporate emotions when filing a petition. Of course, maintaining composure is crucial, but expressing how confused and dissatisfied you are can convey the weight of the situation to the recipient. For example, using a phrase like, “The lack of clarity in the evaluation criteria is undermining trust in the administration,” makes it easier for emotions to come through. As a result, the recipient is likely to be more receptive.

Conclusion: Summary and Requests

At the end of the petition, it is essential to clearly state the desired outcome as a conclusion. For example, writing a specific request like, “I would like this issue to be resolved promptly,” clarifies the purpose of the petition. Additionally, don’t forget to express gratitude towards the recipient. This demonstrates sincerity.

In Conclusion

Filing a complaint is certainly not something to take lightly, but if you have valid reasons, it is important to assert yourself firmly. By clearly identifying key points and incorporating specific examples, you can enhance the persuasiveness of your petition. Through this process, you will not only be voicing your dissatisfaction but also contributing to the creation of a better system. When actually filing a petition, gathering information regularly and having specialized knowledge can also be helpful. Consulting with legal professionals is one option, and I encourage you to utilize this as a step to protect your rights. I also plan to read through the petition my friend has prepared and help him refine it into something better. Through experiences like this, I believe I will grow as well. Let’s all do our best together.